On-site Management – Meeting Planning Services
ICR associates collectively have over 35 years in the hotel business and we look forward to extending our knowledge, experience and resources to assist you in creating a successful event from start to finish. When providing comprehensive meeting services, inclusive of on-site management, ICR will focus on all facets of the planning process, including site selection and contract negotiation. We will convey all components of the event on your behalf to limit contract liability exposure in the areas of attrition, cancellation, price guarantees, special contract terms and other key areas specific to the destination hotel or your company policies.
- ICR Comprehensive Meeting Services
- Transportation needs
- Management of rooming lists, upgrades, room types, last minute changes
- VIP amenities
- Room set-up for meetings/ Meeting logistics
- Coordinate Food and beverage menus
- On-site management of Banquet Event Orders
- Pre-convention meetings
- Décor/ themed events
- Support services
- Outsourcing services / vendor management
- Onsite registration / name tags
- Coordinate material shipments
- Signage / printing materials
- Present and manage entertainment and activity options
- Post-event meeting with hotel staff
- Billing / invoice reconciliation
ICR meeting planning services are customized to each event depending on your needs and requirements. We are flexible and handle as much or as little as is needed by our clients.
We provide a flat fee for meeting planning services and together we will partner with you to determine the scope of work as well as the appropriate fees for services rendered.